Hedera Hiring Ltd values your right to privacy and is committed to looking after your personal data. We will use your data only in line with all applicable laws and will do so only in ways that you would reasonably expect in line with us providing recruitment and work finding services and being a recruitment business as defined in the Employment Agencies Act 1973.

This privacy notice is to tell you what types of personal data we may collect about you, your rights in relation to us storing and processing your personal data, how long we will keep personal data for, how and why we use your personal data, why and with whom we may share your personal data and also the legal basis for us using your personal data. This privacy statement will also explain means of contacting us.

As part of the recruitment process we will be sharing your data with clients who may have work opportunities that could be suitable to or for you. They will have their own data protection policies and will also have to comply with all applicable laws.

Important Information and Who Hedera Hiring Ltd are

This privacy notice will describe how Hedera Hiring Ltd collects and processes your data through the use of this website. This website is not intended for children and we do not intentionally or knowingly collect any data about children.

Hedera Hiring Ltd (Reg number: 11895199) is an employment business and agency that provides work finding services to candidate seeking job opportunities and recruitment services to clients looking for staff for their business.

Our registered address is 275 Deansgate, Manchester, M3 4EL and you can contact us at info@hederahiring.com for any comments, queries or questions about data protection. We are registered as a data controller with the Information Commissioner’s Office (ICO) in the United Kingdom for General Data Protection Regulation purposes.

Our Data Protection Officer (DPO) is Josh Whiting. If you have any questions about this privacy notice or would like to exercise your legal rights as described below please contact him using the details above.

The Data We Collect About You

Personal data is defined as information about an individual from which someone could be identified. Data from which the identity has been removed is not included and is referred to as anonymous data. We collect and process your data only insofar as we need to in order to provide you with work finding services and facilitate the recruitment process.

Information that we collect about you may include:

• Name
• Contact Details (email, phone number, address)
• CV
• Educational records
• Right to work documentation and identification
• Work history
• Current employment details
• References
• Details of any unspent criminal convictions

We will only share your personal information when you have provided consent.

Legal Basis for Processing Your Data

We process your data as it is necessary for our legitimate interest in providing recruitment and work finding services for clients and candidates respectively.

How We Collect Your Personal Data

We collect your personal information from a number of sources:

• Directly from you. This can be over the phone, face to face, by email or by applying directly through our website.
• References or word of mouth. For instance if a former colleague recommends you.
• Professional networking sites such as LinkedIn.
• Publicly available sources. This would include job boards, professional directories etc.
• Third parties acting on your behalf.

How Your Information is Used and Who We May Share it With

We will use your personal data in order to further our legitimate interest in providing work finding and recruitment services. It is necessary for us to share your data with clients who may have suitable work opportunities for you in order to provide these services. Clients are independent data controllers who will have their own privacy policy and will decide how they store, process and use your data.

Some of the ways that we may use your data include:

• In order to match your skills and experience to a role that fits your requirements.
• Sharing your details with a client with the intention of providing you work finding services
• Contacting you to update you on the progress of any of your applications.
• Contacting you to inform you of a role that you may be interested in.
• We may also conduct analyses using your data for market information or to improve our service.

Disclosure is sometimes permitted or mandated under law, for instance to UK government bodies. Finally we reserve the right to use third parties to process your data on our behalf, in these situations there will be an agreement in place and third parties will not be allowed to use your data for their own purposes.

Data Retention

We will retain your personal data only for as long as necessary to fulfill the purpose that we collected it for. To determine how long that we keep your personal data we consider the applicable legal requirements along with the nature, amount, and sensitivity of the data held. In some circumstances you can ask us to delete your data (please see below).

Legally we have to keep some data on our customers and candidates (including contact, identity and financial transaction data) for 6 years after any transaction for tax and contractual purposes.

Data Transfers Out of the EEA

Hedera Hiring Ltd is a UK based business and will not generally transfer your data out of the EEA. In the event that we do transfer your data out of the EEA we will ensure that safeguards are in place to afford you a similar level of protection.

Data Deletion and Your Legal Rights

You have rights in relation to your personal data under certain circumstances under data protection laws. These rights are described below:

Object To Processing:

You can object to us processing your data where we are relying on a legitimate interest and you have grounds to feel that something about your particular situation means that us procession you data impinges upon your fundamental rights and freedoms. You are also able to request that we don’t process your data for direct marketing purposes.

Request Access:

You can make a ‘Data Subject Access Request’, which enables you to receive all of the data that we have about you and check that we are lawfully processing it.

Request Correction:

This enables you to view any data that we hold about you, and to correct any inaccuracies. Any new data that you provide us will need to be verified.

Request Erasure:

This enables you to request us to delete or erase your personal data when there is no good reason for us to continue to process it.

Request Transfer:

You are able to request that transfer, to you or a third party, of any personal data that we hold about you in a structured, commonly used machine readable format.

Request Restriction of Processing:

You are able to request that we temporarily cease to process your data in the following situations:

• If you would like us to verify the data’s accuracy.
• Where our use of the data is illegal but you would like us to continue to hold it.
• Where in order to establish, progress or defend legal claims you need us to hold the data even if we no longer need it.
• Where you have ‘objected to processing’ or ‘requested erasure’ (see above) but we need to verify if we have overriding legitimate grounds to use it.

Withdraw Consent:

Where we are relying on your consent to process your data you may withdraw consent at any time. This would not affect the lawfulness of any processing done prior to you withdrawing consent.

Please contact us if you would like to use any of the rights outlined above. You will not usually have to pay a fee for any of the requests above, however we may refuse to comply with, or charge a reasonable fee for, any unfounded, repetitive or excessive requests.

We will need to verify your identity before actioning any of the requests above and may request additional information or documentation to do so.

We will seek to complete all legitimate requests within one calendar month. If it will take us any longer due to the nature or complexity of the request we will keep you updated.